Federal Work-Study Earning Statement Lines

When integrated with Anthology Payroll, use this form to:

View all generated Federal Work-Study (FWS) earning lines for a worker with the Student role
Process the earning lines for payroll

Note: By default, earning lines with the Validated Payment Status are displayed on the Federal work study earning statement lines page. You can change this display by selecting a different filter condition for the Payment Status column or any other column.

Access Method

Navigate to Modules > Student Accounting > Federal work study > Federal work study earning statement lines.

Roles and Privileges

CMC: Federal work study manager / CMC: Student accounting administrator / CMC: Student accounting manager - To view all FWS earning lines for a worker with the Student role.
CMC: Federal work study administrator - To view all FWS earning lines and process the earning lines for payroll.

Tasks that Use this Form

Send FWS Earning Lines to Anthology Payroll

Navigating the Form

The following tables describe the page controls.

Tab: Process earning lines for payroll

Button	Description
Process earning lines for payroll	Opens the Process earning lines for payroll batch job page. This batch job is used to send earning lines with Payment status of Validated, and Status of None or Error to Anthology Payroll for processing employee payroll. After the batch job is run, the Status of the earning lines is updated to: Success - When the earning lines are sent successfully to Anthology Payroll. Error - When an error occurred while processing the earning lines in Anthology Payroll Note: The Process the earning lines for payroll job generates Import earnings records in Anthology Payroll for eligible hours-based earning lines.

Button

Description

Process earning lines for payroll

Opens the Process earning lines for payroll batch job page.

This batch job is used to send earning lines with Payment status of Validated, and Status of None or Error to Anthology Payroll for processing employee payroll.

After the batch job is run, the Status of the earning lines is updated to:

Success - When the earning lines are sent successfully to Anthology Payroll.
Error - When an error occurred while processing the earning lines in Anthology Payroll

Note: The Process the earning lines for payroll job generates Import earnings records in Anthology Payroll for eligible hours-based earning lines.

Fields

The following table lists the fields displayed on the FWS earning statement lines page.

Field	Description
Worker	The worker name associated with the earning statement.
Personnel number	The ID of the worker.
Position	The associated worker position.
Earning statement number	The earning statement number.
Pay group	The pay group associated with the Position that is used to generate the earnings.
Pay period dates	The start and end dates of the pay period to generate the earnings.
Payment status	The payment processing status. It can have one of the following values: New - It is the default status and indicates that earning lines have been generated. Validated - Indicates the generated earning lines are validated against the FWS awards assigned to the position of an employee. Processed - Indicates the payroll process has been completed in Anthology Payroll and an update has been received. Note: Earning statements / Earning lines with the Payment status of Processed cannot be edited or deleted. On Hold - Indicates there is insufficient award balance for processing the earning lines.
Earnings date	The date for which earnings are generated. This date is populated from the associated calendar. The dates must be in the pay period that is specified for the earnings statement.
Earning code	The earning code associated with the position.
Quantity	The amount of work performed by the worker.
Rate	The hourly rate configured in the Fixed Compensation plan of the position assigned to the worker.
Amount	The amount generated for the earning line. It is a product of the Quantity and Rate field values.
Source	The source of the earning line. It can have one of the following values: Position schedule - Indicates that the earning lines are generated from the schedule attached to the position. Imported - Earning lines are imported from an external source. Manual entry - Earning lines are manually added to the earning statement.
Federal work study	Indicates the worker is assigned to a FWS position.
Status	The status of the earning lines sent to Anthology Payroll after the Process earning lines for payroll batch job is run. This field can have one of the following values: Success - Indicates the earning line was sent successfully to Anthology Payroll. Error - Indicates an error occurred while processing the earning line in Anthology Payroll.
Description	The error message description when the Status of the earning line is Error.