System Codes

1 = Credit Hours - non-standard terms
2 = Credit Hours - standard terms of quarters
3 = Credit Hours - standard terms of semesters
4 = Credit Hours - standard terms of trimesters
5 = Clock Hours
6 = Credit Hours without terms

In program version setup, programs can be designated as "full license units" or "half license units". Certain processing restrictions (such as financial aid packaging) are applied to program versions that are "half license units".

F = Full CLU
H = Half CLU

E-mail
Incoming Phone Call
Letter
Meeting
Message
Other Task
Outgoing Phone Call

0 = 1st year undergraduate/never attended
1 = 1st year undergraduate/attended college level before
2 = 2nd year undergraduate/sophomore
3 = 3rd year undergraduate/junior
4 = 4th year undergraduate/senior
5 = 5th year/other undergraduate
6 = 1st year graduate/professional
7 = Continuing graduate/professional and beyond

N = Not ready to send to COD
R = Ready to send to COD
B = Batched to send to COD
A = Accepted by COD
E = Rejected by COD
X = Pending Credit Decision

N = Not Ready to Send to COD
R = Ready to Send to COD
B = Batched to send to COD
A = Accepted by COD
E = Rejected by COD

A = Accepted
E = Rejected
N = Not Ready to send
R = Ready to send
S = Sent

G = GAPS
P = Federal Pell Grant
S = Federal SEOG
W = Federal Work-Study
K = Federal Perkins Loan
D = Direct Loan - GAPS
L = Direct Loan - Program Fund
F = FFEL
O = Other (Non-Title IV Fund)

C = By Campus
D = By Direct Loan ID
S = By Serial Number

A = Approved for disbursement
E = Estimated
P = Pending

These statuses are hard coded, entered by the program, and not edited by users.

Packaged
Not Packaged

1 = Public
2 = Private, Nonprofit
3 = Proprietary

1 = Less than one year
2 = One year or more but less than two years
3 = Two years or more but less than three years
4 = Three years or more but less than four years
5 = Four years (baccalaureate degree)
6 = Five years or more.

In the Distance Education features of the system, lessons, exams, and book reports are flagged with a code which the user can change to one of these options.

Y = Yes, pay the instructor
N = No, do not pay the instructor
P = Paid (The instructor has been paid.)

Each module of Anthology Student has components such as database tables, form, reports, and so on. The codes below are included in the names of such components to identify them as originating in a given module.

AD = Academic Records
AM = Admissions
BS = Bookstore
CM = Contact Manager
DE = Distance Education
FA = Financial Aid
PL = Placement
SA = Student Accounts
SS = Student Services
SY = System

Formula 1 = Credit Hour - Standard terms in which the fall through spring terms are equal to or greater than 30 weeks, or the academic year exceeds the definition of an academic year and the school has a waiver.

Formula 2 = Credit Hour - Standard terms in which the fall through spring terms are less than 30 weeks without a waiver.

Formula 3 = Credit Hour with Standard or Non-Standard terms.

Formula 4 = Clock Hour or Credit Hour without terms.

Formula 5 = Nonresident portion of a program offered by correspondence without terms. (Distance Education)

The system codes for Payment Types are stored in the saTrans table.
Select * from syCode where TableName = 'saTrans'

C = Cash
E = EFT
H = Check
N = Non-Cash
R = Credit Card

A = Credit accepted
F = Credit Denied
N = The credit decision has changed from Pending to Denied or Accepted
D = Credit Denied; Endorser Denial
E = Credit Overridden; Endorser Approved
C = Credit Overridden; New Info Provided
P = Pending

F = On-site
R = COD prints and returns to school
S = COD prints and sends to borrower
Z = Reprint at the COD

N = Not ready to print
R = Ready to Print
P = Printed
S = Signed
X = Pending
A = Accepted by COD
E = Rejected by COD

When setting up courses, you will indicate what type of course it is. Anthology Student has a few type codes from which you can select. Or, you can add your own course types. (Select the Configuration tile > locate Academic Records in the tree > select Course Types.) The course type codes provided by Anthology Student are:

Clinical
Externship
Hands On
Laboratory
Lecture

In the Student Accounts module, there are a few transaction codes that are required by the system to be present in the table.

AMDEP = Admissions Deposit
BOOK = Books
EXAMR = Exam Retake Fee
EXTCRSE = Course Extension Fee
EXTLSN = Lesson Extension Fee
INT = Interest
LESSONR = Lesson Retake Fee
REG = Registration Fee
TUIT = Tuition

Courses that are retaken: In the AdEnrollSched database file, the Retake indicator for the previous course will be an R. In the subsequent retake course, the Retake indicator will be an asterisk (*).

The system requires certain staff groups. The required staff groups are:

System Administrator
Director of Admissions
Admissions Reps
Financial Aid Advisors
Academic Advisors
Instructors
Placement Advisors

A = Active
C = Applicant Processing
E = Enrollment
G = Graduate - Placement
I = InSchool - Placement
L = Lead
N = Never Attended
P = Permanent Out
T = Temporary Out
W = NDS Never Attended
X = NDS Enrollment
Y = NDS Active
Z = NDS Permanent Out

Student Stipend Schedules are controlled by the user through hard coded status codes. Individual stipend disbursements can also be canceled and "re-expected" while viewing the student's stipend schedule.

A = Approved (necessary to process disbursements)
C = Canceled
E = Estimated
H = Hold
P = Pending Approval

Student Status Codes are made up of a combination of school-defined descriptions and predetermined system codes. See Status Codes.

C = Current
D = Dropped
P = Grade Posted

Some data entry fields on the student master form are required by Anthology Student. Data must be entered in these fields regardless of additional school requirements.

Last Name
First Name
Lead Date
Admissions Rep

Financial transactions in the Student Accounts module are given a transaction type code. These codes appear on the Transaction Report.

C = Credits
P = Payments
D = Debits
I = Invoice