Background for Predefined Staff Groups

Anthology Student includes predefined staff groups. In some cases, the staff members in the group populate lists in other locations in Anthology Student. In other cases, staff members in the group are granted access to features and utilities.

You will need to select these staff groups for the staff members if you want the staff members to be selectable in the lists or to have access to the features and utilities.

Determine the Predefined Groups to Use

Use the table to determine the predefined staff groups you should select for your staff members. The table also indicates whether or not the staff group can be set up as a template. (In the templates, you can select the permissions. Any staff member you add to the staff group inherits the specialized permissions selected for that group. )

Note: Anthology Student allows you to modify the name of the predefined group but not the code.

Predefined Groups	Code	Description	Can Be Set Up as a Template?
1098-T Utility Batch Options	1098TUDB	The groups are obsolete in the Student Web App. Access is now granted using authorizations in the Anthology Student Security Console instead of using the predefined groups. For information about the 1098-T features, see: Manage Batches Cleanup Tool	Not applicable
1098-T Utility Cleanup Wizard	1098TUCL
1098-T Utility Collections Import	1098TIMP
1098-T Utility Lock 1098-T batch	1098TULK
1098-T Utility Process 1098-T's	1098TUPR
Academic Advisors	ACAD	Adds the staff members to lists so that they can be selected as the Academic Advisor for students and the default advisor for a campus.	No
AD - SAP Linked Enrollment	SAPLNKEN	Grants staff members permission to link enrollments when adding or re-entering an enrollment on the Enrollments page. To link enrollments, your institution must have also selected Yes for Allow SAP Enrollment Linking Select Yes to allow previous permanent out enrollments to be linked to subsequent enrollments for SAP calculations and link enrollments using the Enrollment Wizard and the Re-Entry Wizard, as long as the user is also configured as a member of the Staff Group AD - SAP Linked Enrollment. Select No to link only enrollments from the Enrollment folder. when it configured SAP.	No
Admissions Rep	REP	Adds the staff members to lists so that they can be selected as an Admissions Representative.	Yes For additional information about the Admissions Rep group, see Locations for Working with Instructors and Admissions Representatives.
CampusNexus Web	NEXUSWEB	The group is obsolete in the Student Web App. Access is now granted using authorizations in the Anthology Student Security Console instead of using the predefined groups.	Not applicable
Career Services Advisor	PLADV	Adds the staff members to lists so that they can be selected as the Career Services Advisor for students in the appropriate locations in the product. For example, the staff members can be selected from the: Advisor & Preferences page (Select the Students tile > select the name in the Students list > expand Career Services > select the Advisor & Preferences tile.) Update Placement Status/Advisors page (Select the Processes tile > locate Career Services in the tree > select Update Placement Status.)	No
Director of Admissions	DA	Adds the staff members to lists so that they can be selected as the Director of Admissions for students.	No
DSO/RO Group	DSORO	Adds the staff members to lists so that they can be selected as the DSO/RO for students. You can also add them as an International advisor to the student.	No
Financial Aid Advisor	FAADV	Adds the staff members to lists so that they can be selected as the Financial Aid Advisor for students and the default advisor for a campus.	No
High School Advisor	HSADV	Adds the staff members to lists so that they can be selected as the High School Advisor.	No
Impersonate for Portal Access	IMPERSON	Allows the staff member to impersonate as a student via the Faculty Portal. In the Portal Configuration Tool, the Impersonation Permission option Allowed to impersonate must be selected (default=disabled).	No
Instructors	TEACH	Adds the staff members to lists so that they can be selected as an instructor.	Yes For additional information about the Instructors group, see Locations for Working with Instructors and Admissions Representatives.
LMSProcess	LMSPROC	Adds the staff members to lists so that they can be selected as LMS staff for students.	No
Placement Officer	PL	Adds the staff members to lists so that they can be selected as the Placement Officer for students from Career Services.	No
Portal Configuration	WPCONFIG	Grants access to the Portal Configuration tool.	No
Portal Console Admin	WPADMIN	Grants access to the Portal Administration Console.	No
System Administrators	ADMIN	Adds the staff members to lists so that they can be selected as the System Administrators.	No
System Generated Api User Group	SYAPIGRP	Adds the staff members to lists so that they can be selected as the System Generated Api User Group.	No

The list also contains the predefined:

Groups prefixed with 1098-T (such as 1098-T Batches and 1098-T Cleanup Tool)
CampusNexus Web

The groups prefixed with 1098-T and CampusNexus Web are obsolete in the Student Web App. Access is now granted using authorizations in the Anthology Student Security Console instead of using the predefined groups.

For information about the 1098-T features, see:

Audit for Staff and Campuses

When staff members and settings for campuses are added or changed, Anthology Student creates an audit record in the database for almost all of the changes so that you can create SQL queries to audit the changes.