Add or Edit Human Resources (HR) Information for Staff

You can use the Human Resources (HR) information page to specify HR related information for staff members (such as their position, department, and Social Security Number). For staff members who are in a group configured with a Parent Group of Instructors (code TEACH), you can also select instructor attributes.

You can also add instructors and admission representatives and specify their HR information from more than one location in Anthology Student.

Prerequisites and Access Methods

You should be familiar with the Locations for Working with Instructors and Admissions Representatives.

Type of Staff	Access Method	Prerequisites for the Access Method
Admission representatives	Select the Processes tile > expand Admissions > select Admissions Repesentatives Maintenance >select the New button and specify the general information or select an existing staff member in the list > select the HR Information tile.	You must have: Common - Processes - View authorization Admissions - Processes - Admissions Representative - Manage authorization
All staff	Select the Settings tile > expand System > select Staff > select the New button and specify the general information or select an existing staff member in the list > select the HR Information tab.	You must have System - Settings - Staff - Manage authorization.
Instructors	Select the Processes tile > expand Academic Records > select Instructor Maintenance >select the New button and specify the general information or select an existing staff member in the list > select the Specialized Permissions tile.	You must have: Common - Processes - View authorization Academics - Processes - Instructor Maintenance - Manage authorization.

Type of Staff

Access Method

Prerequisites for the Access Method

Admission representatives

Select the Processes tile > expand Admissions > select Admissions Repesentatives Maintenance >select the New button and specify the general information or select an existing staff member in the list > select the HR Information tile.

You must have:

Common - Processes - View authorization
Admissions - Processes - Admissions Representative - Manage authorization

All staff

Select the Settings tile > expand System > select Staff > select the New button and specify the general information or select an existing staff member in the list > select the HR Information tab.

You must have System - Settings - Staff - Manage authorization.

Instructors

Select the Processes tile > expand Academic Records > select Instructor Maintenance >select the New button and specify the general information or select an existing staff member in the list > select the Specialized Permissions tile.

You must have:

Common - Processes - View authorization
Academics - Processes - Instructor Maintenance - Manage authorization.

The remaining prerequisites apply to specific cases.

To edit the values for System Administrator (code ADMINISTRATOR), you must be logged in as the System Administrator.

To edit the Employee Number:

Anthology Student must not be integrated with Anthology Finance & HCM
Your institution must have selected No for FM for Anthology Finance & HCM Select the option if you want to integrate Faculty Workload Management for Anthology Finance & HCM. This option is enabled only when Anthology Student is integrated with Anthology Finance & HCM. when it configured the settings for Academic Records (Select the Settings tile > expand Academic Records > select General.)

To add attributes for instructors:

You must have configured instructor attributes (Select the Configuration tile > locate Academic Records in the tree > select Instructor Attributes.)
The staff member must be a member of the staff group with the code of TEACH

Procedure to Add or Edit Information

Review, specify, or change the following values.

Certifications The certifications held by the staff member.

Date Hired The date that the staff member was hired.

Degrees The academic degree.

Department The department that the staff member is a member of.

Employee ID The alphanumeric ID assigned to a staff member by your institution. In most cases, IDs must be unique.

Instructor Attributes Attributes associated with the instructor. Attributes are configured by your institution and associated with the instructor when they are added as a staff member to Anthology Student.

Position The position at your institution for the staff member.

Note Area that displays, or that you can use, to specify comments or additional information.

Social Security Number The person's Social Security Number (SSN). You must be authorized to work with SSNs.

1. Select Save to save the changes.

Important Note:

When utilizing Faculty Workload Management and HR integration is not enabled, the position and department fields display departments and positions available in Faculty Workload Management.

To select a department for a staff member, a drop-down (multi-select) menu is available with options from Faculty Workload Management departments. Users can select departments only from those configured within Faculty Workload Management.

The position field will be read-only and automatically populated with the position assigned to the faculty or staff member within. Any positions already assigned to the staff member from the Staff Position Assignment configuration screen appears on this screen, but positions cannot be assigned from this screen.

If Primary Position assignment to the staff is active it will be displayed as the position. However, if the Primary Staff Position is inactive, the first active secondary position assigned to the staff will be displayed instead.