Background for Views

You can use Views to display the data that you have in the Anthology Student database. Views is a feature unique to Anthology Student. You create Views in grid and chart formats containing data from most of the modules in Anthology Student (such as the Contact Manager and Financial Aid module).

For example, you can create Views that enable you to:

Quickly access the data that you refer to frequently
Track and complete your work faster
Compile and analyze data more efficiently

You can create a view using all of the related data available in the database. Once saved, the Views are available on demand and can be pinned to the Views page for quick and easy access.

For example, program data from Admissions is related to data from Academic Records because:

A prospect becomes a student
A student is associated with a program

You can include the program data from Academic Records in an Admissions view because it is related.

Data Available in Views

In the current release, Views can access the most commonly used data and any of its related data in the following modules.

Academic Records
Admissions
Career Services
Contact Manager
Financial Aid
Student Accounts
Student Services

The data in views and lists is automatically filtered so that the data displayed is for the campuses (CampusIds) that are associated with your user ID. For example, if your user ID is associated with three campuses, the views and lists will contain data for those three campuses.

View Types

While a view refers to a collection of data, a view type is the format used to display the data. The table explains the view types and the icons that you can use to distinguish between them. Reports are no longer supported.

View Type	Description	Icon
Chart	Displays the view in a chart.
Grid	Displays the view in a grid.

When a view is predefined and installed with Anthology Student, the name will be prefixed with Anthology -.

Once you have created a view, you can easily switch between the view types.

Standard Views Installed With Anthology Student

Standard views are installed with Anthology Student so that you have examples to review and views that you can use immediately. Standard Views cannot be deleted, removed, or renamed like the custom Views that you create, except if you have System Administrator access.

Standard Views are prefixed with Anthology -.

Expand the following sections to view tables listing the names of the standard Views, the audience, the type of data included, and whether the view is available as a grid, chart, or both.

Academics Folder

Audience	Data Included	View Name	View Types
Audience	Data Included	View Name	Grid	Chart
Departments engaged in managing and/or reporting Area of Study CIP Codes	Area of Study identifiers and the 2010 and 2020 CIP Codes configured Note: To identify when CIP Codes changed between 2010 and 2020, filter/sort the 2020 CIP Note field to those containing “deleted” or “moved to”.	Anthology – CIP Codes – Area of Study	X
Departments engaged in managing and/or reporting Program CIP Codes	Program identifiers and the 2010 and 2020 CIP Codes configured Note: To identify when CIP Codes changed between 2010 and 2020, filter/sort the 2020 CIP Note field to those containing “deleted” or “moved to”.	Anthology – CIP Codes – Program	X
Departments engaged in managing and/or reporting Program Version CIP Codes	Program Version identifiers and the 2010 and 2020 CIP Codes configured Note: To identify when CIP Codes changed between 2010 and 2020, filter/sort the 2020 CIP Note field to those containing “deleted” or “moved to”.	Anthology – CIP Codes – Program Version	X
Professors and administrators who want to know who want to know the details of all master courses	Detailed report of all the master courses	Anthology – Master Course List	X	X
Professors and administrators who want to know the list of the class sections with departments	Detailed report of the class sections with departments for specific terms	Anthology – Class Sections with Departments	X	X
Professors and administrators who want to know the detailed overview of the grades of the students to analyze their overall performance	Detailed information about Student Grades	Anthology – Grade Report	X	X
Professors and administrators who want to get an attendance report of all the students for a particular term	Detailed information about the attendance details of a student for a course in a particular term	Anthology – Term Attendance	X	X
Professors and administrators who want to know the detailed report of the students who were awarded a degree.	Detailed information about the list of the students who were awarded a degree	Anthology – Degree Awarded	X	X
Professors and administrators who want to know the detailed report of the students who have received an "X" grade in a particular term	Detailed information about the list of the students who have received an "X" grade in a particular term	Anthology - Selected Letter Grade	X	X
Professors and administrators who want to know the detailed report of the audit courses	Detailed information about the list of all the audit courses	Anthology - Audit Courses	X	X
Professors and administrators who want to know the details for the instructors assigned to the periods for class sections	Detailed information for the secondary instructors (such as course name, class section name and code, class section start and end dates, instructor for the period and the hours assigned, days and times of those periods, buildings, rooms, and locations) Note: The default term used to filter the view is 2023-SP-CMC. You can change the term or remove it and add additional filters. One or more filters will be required to improve the performance.	Anthology - Secondary Instructors	X
Registrars who want to know the detailed report of the registration relationships configured for the class section. It includes: Basic information about the class section (such as the codes, terms, and start and end dates) Information about the registration relationship rule (such as the name of the rule, whether it allows or denies registration, and the conditions specified in the rule)	Detailed information for registration relationships for the class section (such as course code, course name, term code, term name, section code, start date, end date, rule name, rule code, rule allow/deny, rule description, rule active, rule date added, is bidirectional, rule criteria, is regrel, registered count, waitlist count, is crosslist, variable credits, rule credited by and rule description). You can export the view to Excel and PDF. In the exported files, the rule shows on one line. To make the rule more readable in an Excel file, follow these steps. In the Excel sheet, select Enable Editing. Select the current sheet using the Ctrl + A keys. In the toolbar, select Align Left and Wrap Text.	Anthology - Registration Relationships	X

Admissions Folder

Audience	Data Included	View Name	View Types
Audience	Data Included	View Name	Grid	Chart
Admissions departments and processes	Detailed data on prospect inquiries	Anthology - Prospect Master Listing	X	X
	Data that can be used to track the prospects who have not yet been interviewed	Anthology - Prospects Not Interviewed	X	X
	A summary count of total prospects and data about prospects that are currently in a system status category of Lead	Anthology - Total Prospects	X
All departments leveraging or managing active programs	A summary count of all active programs and data for all active programs in the system	Anthology - Total Active Programs	X
All departments working with the active student population	A summary count of total active students and data about students that are currently in an system status category of Attending	Anthology - Total Active Students	X

Contact Manager Folder

Audience	Data Included	View Name	View Types
Audience	Data Included	View Name	Grid	Chart
All departments that perform tasks or send out communication to students (Tasks correspond to activities in Anthology Student.)	Data for tasks associated with a staff member or student	Anthology – Tasks Detail	X	X

Financial Aid

Audience	Data Included	View Name	View Types
Audience	Data Included	View Name	Grid	Chart
Departments engaged in auditing Automated refund calculation based on Freeze Date	All type of program deliverables that are using Freeze Date to determine the Total Days scheduled during Automated Refund calculation	Anthology - Automated Refund Calculation Freeze Date Audit Report	X	X
Departments engaged in managing Student's MPN Association to Loans	Direct Loans packaged by Auto Awarding process and source MPN	Anthology – Automated MPN Service	X	X
Departments engaged in verifying the MPNs incoming from COD	All MPNs for a student that were imported during the import process	Anthology - FA MPN Details	X	X
Departments engaged in managing financial aid loan disbursements	Direct Loan Disbursements	COD Direct Loans	X	X
Departments engaged in managing financial aid Pell disbursements	Pell Disbursements	COD Pell Disbs	X	X
Departments engaged in managing financial aid COD grant disbursements	COD Grant Disbursements (TEACH)	COD TEACH Disbs	X	X