Delete or Deactivate Class Locations

You can use the Locations page to delete or deactivate locations for classes.

  • Deleting an item permanently removes it. No record of deleted list items is maintained in Anthology Student.

  • Deactivating an item keeps a record of it in Anthology Student (preferred). It can no longer be assigned to a student or record but remains assigned as it was previously.

If an item: 

  • Is not associated with a student or record, you can delete or deactivate it

  • Is associated with a student or record, you can only deactivate it

  • Is associated with Automated Awarding, you cannot delete or deactivate it

Prerequisites

You must have Academics - Configuration - Manage authorization.

Access Method

Select the Configuration tile > expand Academic Records > select Locations.

Procedure to Delete Items

  1. Highlight the item in the list.

  2. Select the Delete button on the toolbar.

The item is:

  • Removed from the list on the page and the list is redisplayed

  • No longer available to select on the forms that contain the list

Procedures for Deactivating Items

There is more than one method for deactivating an item.

Method Procedure to Follow Result
Using a toolbar button

1.  Highlight one item in the list.

2.  Select the Deactivate button on the toolbar.

The item: 

•   Remains displayed in the list with No in the Active column

•   Is also no longer available to select on the forms that contain the list

Editing the item

1.  Select the name of the item in the list.

2.  In the Active drop-down, select No.

3.  Select the Save and Close button.

Because the item is not removed, you can also make it active again by selecting the Activate button.

Limitations

You cannot delete that have a Yes in the System column. These items are defined by Anthology Student.