Delete or Deactivate Items for Housing Configuration

This topic covers deleting and deactivating items in the lists from the Configuration tile related to Housing.

Deleting an item permanently removes it. No record of deleted list items is maintained in Anthology Student.
Deactivating an item keeps a record of it in Anthology Student (preferred). It can no longer be assigned to a student or record but remains assigned as it was previously.

If an item:

Is not associated with a student or record, you can delete or deactivate it
Is associated with a student or record, you can only deactivate it
Is associated with Automated Awarding, you cannot delete or deactivate it

Prerequisites

You must have Student Services - Configuration - Manage authorization.

If there is a list at the top of the page for selecting campuses or All Campuses, the item can be associated with one or more campuses. If the item is associated with one or more campuses, you must have access to all the campuses to delete or deactivate it. For example, if it was configured for 3 campuses and you only have access to 2 of the campuses, you can view, but cannot delete or deactivate it. This prerequisite will depend on the page.

Your institution must have licensed the Housing features available in Anthology Student. For more information, contact your Client Experience Manager.

Access Method

Select the Configuration tile > locate Student Services > select Housing related option for the item.

Procedure to Delete Items

Highlight the item in the list.
Select the Delete button on the toolbar.

The item is:

Removed from the list on the page and the list is redisplayed
No longer available to select on the forms that contain the list

Procedures for Deactivating Items

There is more than one method for deactivating an item.

Method	Procedure to Follow	Result
Using a toolbar button	1. Highlight one item in the list. 2. Select the Deactivate button on the toolbar.	The item: • Remains displayed in the list with No in the Active column • Is also no longer available to select on the forms that contain the list
Editing the item	1. Select the name of the item in the list. 2. In the Active drop-down, select No. 3. Select the Save and Close button.

Method

Procedure to Follow

Result

Using a toolbar button

1. Highlight one item in the list.

2. Select the Deactivate button on the toolbar.

The item:

• Remains displayed in the list with No in the Active column

• Is also no longer available to select on the forms that contain the list

Editing the item

1. Select the name of the item in the list.

2. In the Active drop-down, select No.

3. Select the Save and Close button.

Because the item is not removed, you can also make it active again by selecting the Activate button.