Audit Contact Manager Information

You can use the Audit list for Contact Manager to review the changes made to: 

• Documents associated with the student

• FERPA information related to the student

• Residency statuses for a student

• Groups associated with the student (This includes a history of when the student was added and removed from hold groups.) 

There is a tab and list for each type of information. The changes are listed in order by Date Modified with most recent change first.

Prerequisites

You must have Common - Student - View authorization.

Action	Additional Prerequisite
View the page	To view the Audit tile, you must have either:  Contact Manager – FERPA – View authorization Contact Manager – Student Document – View authorization Contact Manager - Residencies - View authorization Contact Manager – Student Group – View authorization
View a specific tab	To view the:  Documents tab, you must have Contact Manager – Student Document – View authorization FERPA tab, you must have Contact Manager - FERPA – View authorization Residencies tab, you must have Contact Manager - Residencies - View authorization Group tab, you must have Contact Manager – Student Group – View authorization

Access Method

Select the Students tile > select the name in the Students list > expand Contact Manager > select the Audit tile.

Columns

Documents tab	Changed From The value for the field in the Anthology Student database before it was changed. Changed To The value for the field in the Anthology Student database after it was changed. Date Modified The date when the item was changed. On some pages, it also includes the timestamp for the time. Deleted (TSM) A Boolean field (Yes or No) that indicates whether the record was deleted.	Document Name The name of the document that was submitted by a student, or by persons and organizations connected with the student. Field The field in the Anthology Student database that was changed. Modified By The name of the person who changed the item.
FERPA tab	Access Name The Access Name values are displayed from the Person Name (column) under Academic Information in the student's FERPA record. Changed From The value for the field in the Anthology Student database before it was changed. Changed To The value for the field in the Anthology Student database after it was changed.	Date Modified The date when the item was changed. On some pages, it also includes the timestamp for the time. Field The field in the Anthology Student database that was changed. Modified By The name of the person who changed the item.
Residencies tab	Action Indicates the type of change to the residency status. The values are New, Edit, and Delete. Changed From The value for the field in the Anthology Student database before it was changed. Changed To The value for the field in the Anthology Student database after it was changed. Date Modified The date when the item was changed. On some pages, it also includes the timestamp for the time.	Field The field in the Anthology Student database that was changed. Modified By The name of the person who changed the item. Residency Type Select the residency type. Residency types group your residency statuses so that the residency statuses that they contain can be used by different areas of your institution (such as Student Accounts, Academic Records, and Financial Aid).
Group Memberships tab	Action Indicates the type of change to the residency status. The values are New, Edit, and Delete. Changed From The value for the field in the Anthology Student database before it was changed. Changed To The value for the field in the Anthology Student database after it was changed. Date Modified The date when the item was changed. On some pages, it also includes the timestamp for the time.	Field The field in the Anthology Student database that was changed. Group Name Indicates the name of the group. Group Type Indicates whether the type of group is manual or dynamic. Modified By The name of the person who changed the item.