Background for Views
You can use views to display the data that you have in the Anthology Student database. Views is a feature unique to Anthology Student. You can use Views to create views in grid and chart formats containing data from most of the modules in Anthology Student (such as the Contact Manager
For example, you can create views that enable you to:
-
Quickly access the data that you refer to frequently
-
Track and complete your work faster
-
Compile and analyze data more efficiently
You can create a view using all of the related data available in the database. Once saved, the views are available on demand and can be pinned to the Views page for quick and easy access.
For example, program data from Admissions is related to data from Academic Records because:
- A prospect becomes a student
- A student is associated with a program
You can include the program data from Academic Records in an Admissions view because it is related.
Data Available in Views
In the current release, views can access the most commonly used data and any of its related data in the following modules.
- Academic Records
- Admissions
- Career Services
- Contact Manager
- Financial Aid
- Student Accounts
- Student Services
The data in views and lists is automatically filtered so that the data displayed is for the campuses (CampusIds) that are associated with your user ID. For example, if your user ID is associated with three campuses, the views and lists will contain data for those three campuses.
View Types
While a view refers to a collection of data, a view type is the format used to display the data. The table explains the view types and the icons that you can use to distinguish between them. Reports are no longer supported.
View Type | Description | Icon |
---|---|---|
Chart | Displays the view in a chart. | |
Grid | Displays the view in a grid. |
When a view is predefined and installed with Anthology Student, the icon will also contain .
Once you have created a view, you can easily switch between the view types.
Predefined Views Installed With Anthology Student
So that you have examples to review and views that you can use immediately, there are predefined views installed with Anthology Student. Predefined views cannot be deleted, removed, or renamed like the custom views that you create.
The table lists the names of the predefined views, their folders, the audience, type of data included, and shows all the types of views that are predefined.
Audience | Data Included |
Select |
View Types |
||
---|---|---|---|---|---|
Folder |
View Name |
Grid |
Chart |
||
Departments engaged in managing and/or reporting Area of Study CIP Codes | Area of Study identifiers and the 2010 and 2020 CIP Codes configured.
Note: To identify when CIP Codes changed between 2010 and 2020, filter/sort the 2020 CIP Note field to those containing “deleted” or “moved to”. |
Academics | Anthology – CIP Codes – Area of Study |
X |
|
Departments engaged in managing and/or reporting Program CIP Codes | Program identifiers and the 2010 and 2020 CIP Codes configured.
Note: To identify when CIP Codes changed between 2010 and 2020, filter/sort the 2020 CIP Note field to those containing “deleted” or “moved to”. |
Academics | Anthology– CIP Codes – Program |
X |
|
Departments engaged in managing and/or reporting Program Version CIP Codes | Program Version identifiers and the 2010 and 2020 CIP Codes configured.
Note: To identify when CIP Codes changed between 2010 and 2020, filter/sort the 2020 CIP Note field to those containing “deleted” or “moved to”. |
Academics | Anthology – CIP Codes – Program Version |
X |
|
All departments where student related documents are tracked and managed |
Data about student documents |
Admissions |
Anthology – Document Tracking |
X |
X |
Admissions departments and processes |
Detailed data on prospect inquiries |
Admissions |
Anthology - Prospect Master Listing |
X |
X |
Data that can be used to track the prospects who have not yet been interviewed |
Admissions |
Anthology - Prospects Not Interviewed |
X |
X |
|
A summary count of total prospects and data about prospects that are currently in a system status category of Lead |
Admissions |
Anthology - Total Prospects |
X |
|
|
All departments leveraging or managing active programs |
A summary count of all active programs and data for all active programs in the system |
Admissions |
Anthology - Total Active Programs |
X |
|
All departments working with the active student population |
A summary count of total active students and data about students that are currently in an system status category of Attending |
Admissions |
Anthology - Total Active Students |
X |
|
All departments that perform tasks or send out communication to students (Tasks correspond to activities in Anthology Student.) |
Data for tasks associated with a staff member or student |
Contact Manager |
Anthology – Tasks Detail |
X |
X |
Departments engaged in auditing Automated refund calculation based on Freeze Date. | All type of program deliverables that are using Freeze Date to determine the Total Days scheduled during Automated Refund calculation. | Financial Aid | Anthology - Automated Refund Calculation Freeze Date Audit Report | X | X |
Departments engaged in managing Student's MPN Association to Loans. | Direct Loans packaged by Auto Awarding process and source MPN. | Financial Aid | Anthology – Automated MPN Service | X | X |
Departments engaged in managing Student's Automated Process Success. | Summary of Processes that succeeded for each Student. Award and Disbursement level detailing. | Financial Aid | Automated Process Success | X | X |
Departments engaged in working on Student's Automated Exception Management. | Summary of Processes that Failed with exceptions for each Student. Award and Disbursement level detailing. | Financial Aid | Automated Process Failure | X | X |