Background for Views

You can use views to display the data that you have in the Anthology Student database. Views is a feature unique to Anthology Student. You can use Views to create views in grid and chart formats containing data from most of the modules in Anthology Student (such as the Contact Manager and Financial Aid module).

For example, you can create views that enable you to:

  • Quickly access the data that you refer to frequently

  • Track and complete your work faster

  • Compile and analyze data more efficiently

You can create a view using all of the related data available in the database. Once saved, the views are available on demand and can be pinned to the Views page for quick and easy access.

For example, program data from Admissions is related to data from Academic Records because:

  • A prospect becomes a student
  • A student is associated with a program

You can include the program data from Academic Records in an Admissions view because it is related.

Data Available in Views

In the current release, views can access the most commonly used data and any of its related data in the following modules.

  • Academic Records
  • Admissions
  • Career Services
  • Contact Manager
  • Financial Aid
  • Student Accounts
  • Student Services

The data in views and lists is automatically filtered so that the data displayed is for the campuses (CampusIds) that are associated with your user ID. For example, if your user ID is associated with three campuses, the views and lists will contain data for those three campuses.

View Types

While a view refers to a collection of data, a view type is the format used to display the data. The table explains the view types and the icons that you can use to distinguish between them. Reports are no longer supported.

View Type Description Icon
Chart Displays the view in a chart. Icon for the pie chart.
Grid Displays the view in a grid. Icon for a grid.

When a view is predefined and installed with Anthology Student, the name will be prefixed with Anthology -.

Once you have created a view, you can easily switch between the view types.

Predefined Views Installed With Anthology Student

So that you have examples to review and views that you can use immediately, there are predefined views installed with Anthology Student. Predefined views cannot be deleted, removed, or renamed like the custom views that you create.

The table lists the names of the predefined views, their folders, the audience, type of data included, and shows all the types of views that are predefined.

Audience Data Included

Select

View Types

Folder

View Name

Grid

Chart

Departments engaged in managing and/or reporting Area of Study CIP Codes Area of Study identifiers and the 2010 and 2020 CIP Codes configured.

Note: To identify when CIP Codes changed between 2010 and 2020, filter/sort the 2020 CIP Note field to those containing “deleted” or “moved to”.

Academics Student – CIP Codes – Area of Study

X

  
Departments engaged in managing and/or reporting Program CIP Codes Program identifiers and the 2010 and 2020 CIP Codes configured.

Note: To identify when CIP Codes changed between 2010 and 2020, filter/sort the 2020 CIP Note field to those containing “deleted” or “moved to”.

Academics Student – CIP Codes – Program

X

  
Departments engaged in managing and/or reporting Program Version CIP Codes Program Version identifiers and the 2010 and 2020 CIP Codes configured.

Note: To identify when CIP Codes changed between 2010 and 2020, filter/sort the 2020 CIP Note field to those containing “deleted” or “moved to”.

 Academics Student – CIP Codes – Program Version

X

  

Admissions departments and processes

Detailed data on prospect inquiries

 Admissions

Student - Prospect Master Listing

X

X

Data that can be used to track the prospects who have not yet been interviewed

 Admissions

Student - Prospects Not Interviewed

X

X

A summary count of total prospects and data about prospects that are currently in a system status category of Lead

 Admissions

Student - Total Prospects

X

 

All departments leveraging or managing active programs

A summary count of all active programs and data for all active programs in the system

 Admissions

Student - Total Active Programs

X

 

All departments working with the active student population

A summary count of total active students and data about students that are currently in an system status category of Attending

 Admissions

Student - Total Active Students

X

 

All departments that perform tasks or send out communication to students (Tasks correspond to activities in Anthology Student.) 

Data for tasks associated with a staff member or student

 Contact Manager

Student – Tasks Detail

X

X
Departments engaged in auditing Automated refund calculation based on Freeze Date. All type of program deliverables that are using Freeze Date to determine the Total Days scheduled during Automated Refund calculation. Financial Aid Student - Automated Refund Calculation Freeze Date Audit Report X X
Departments engaged in managing Student's MPN Association to Loans. Direct Loans packaged by Auto Awarding process and source MPN. Financial Aid Student – Automated MPN Service X X
Departments engaged in managing Student's Automated Process Success. Summary of Processes that succeeded for each Student. Award and Disbursement level detailing. Financial Aid Automated Process Success X X
Departments engaged in working on Student's Automated Exception Management. Summary of Processes that Failed with exceptions for each Student. Award and Disbursement level detailing. Financial Aid Automated Process Failure X X
Departments engaged in verifying the MPNs incoming from COD. All MPNs for a student that were imported during the import process. Financial Aid Anthology Student - FA MPN Details X X