Generate SAP Audit Report

You can use the SAP Audit report to display the information stored in the SAP Audit. For example, SAP date, name of the operator who ran the SAP, SAP status posted, and failed sequence number.

You can also include all detail records from all students included in the SAP run or only include students where a manual override of SAP status occurred.

If you frequently generate reports with the same selection criteria, the selection criteria can be saved under a name. This makes it easier to generate reports in the future with the same selection criteria.

Academy icon   Review the training (Anthology Academy registration and login required):

Generating SAP Audit Reports  (5 min.)

Prerequisites

You must have: 

  • Common - Reports - View authorization

  • Either Reports - Academic Records - SAP Audit or Academic Records - All Reports authorization (All Reports provides authorization to view all reports for Academic Records.) 

If you want to configure the timeout duration for the Export to Excel button, your institution must have configured Export to Excel Timeout in SecondsClosed Enter the Timeout Value in seconds (0-900) for all the SSRS Export to Excel. on the General page. (Select the Settings tile > locate System in the tree > select General.).

Access Method

Select the Reports tile > locate Academic Records in the tree > select SAP Audit.

Procedure to Generate the Report

  1. Specify the data selection criteria.

    Academic AdvisorsClosed Name of the student's academic advisor.

    Campus GroupsClosed Specifies the campus group for which the report is generated.

    CampusesClosed The campus or campuses to which a person or item is assigned. It is filtered to display the campuses to which you have access. In some cases, it is also used to filter a list to only those items for the campus. In some lists, you can select more than one campus or select All. In lists that display columns, if the column contains more than one campus, you cannot sort or filter on that column.

    Load Saved CriteriaClosed Select the required saved criteria which you want to load in the selection criteria fields.

    Manual OverrideClosed Indicates whether the values were manually overridden.

    New SAP StatusesClosed The SAP status saved to the Term Summary.

    Program VersionsClosed The program version associated with the student or item.

    ProgramsClosed The name of the program. Programs are configured by your institution.

    SAP Date RunClosed The date when the satisfactory academic progress (SAP) was executed. From and To

    SAP Enrollment StatusesClosed The enrollment statuses assigned to the student during the satisfactory academic progress (SAP).

    Student GroupsClosed The name of the student group. If you are selecting a group and your institution has configured Anthology Student to limit groups to campuses, you can only select groups for the campus that you are assigned to. If you are selecting a group, it can also be filtered to display groups where you are the owner, public groups, and private groups where you have been given access.

    Student ID to PrintClosed Specifies the ID that is printed. The values are Student Number, Enrollment Number, and None.

    Student StatusesClosed Specifies the status of the prospect or student at your institution. Statuses vary by institution. They are configured by your institution. If you change the status for a student, a dialog is displayed so that you can confirm the change.

    TermsClosed Available terms with start and end dates for each term.

  1. Take the appropriate action.

    Task Action to Take
    View the report

    1.  Click the View Report button. Anthology Student displays the generated report.
    Export the report

    1.  Click the Export to Excel button. Anthology Student displays the Export Report Data dialog box.

    2.  Review, specify, or change the following value.

    Export File NameClosed The name of the exported file.

    3.  Click the Export button.

    Anthology Student exports the generated report as a CSV file which may be viewed in Excel. In some cases, the exported file will contain additional data not displayed in the report on your screen.

    Note: If you entered special characters like *, -, !, (, or ) in the report fields, Anthology Student automatically prepends an apostrophe to those field values upon export to Excel or CSV. The apostrophe is added to reduce vulnerability, as these characters are perceived by Excel as actionable formula. Once the report is exported to Excel, Anthology Inc. suggests using find and replace on the characters only if necessary to restore original values.
    Save the selection criteria

    1.  Click the Save Criteria button. Anthology Student displays the Save Criteria dialog box.

    2.  Specify the name to save the criteria.

    3.  Click the Save button. Anthology Student saves the selection criteria for the report.
    Delete the selection criteria

    1.  Click the Delete Saved Criteria button. Anthology Student displays the Delete Criteria dialog box.

    2.  Click the Delete button. Anthology Student deletes the selected saved criteria for the report.

You can also save to a student group. For more information, see Create or Update a Student Group Using a Report.

Details for the Report

In the report:

  • Students are listed in alphabetical order

  • SAP audits are sorted by Student Name and Campus

  • Total numbers of student records for the selected campuses are displayed at the end of each campus

  • The last page has total number of all the student records