Configure Fund Source Security

You can use the Fund Source Security page to allow staff members access to fund sources to post, add, edit, delete, and approve awards. To limit the users who can approve or post aid from certain fund sources, those users must first be isolated in a discrete staff group that can be selected from the drop-down list.

Fund Source Security accommodates Financial Aid related activities that occur in Student Accounts. Distinct permissions can be set up for user access to create and process awards, create and process refunds, create and process stipends, and edit payees for particular fund sources. These types of security limitations may be required by an organization's internal compliance department or through implementing the separation of duties mandated by the Sarbanes-Oxley Act (SOX). This provides fund source level security for awards, refunds, stipends, and payments.

   Review the training (Anthology Academy registration and login required):

Managing Fund Source Security  (5 min.)

Prerequisites

You must have: 

• To view, Financial Aid - Settings - View authorization

• To add or edit, Financial Aid - Settings - Manage authorization

A staff member cannot perform an action for a fund source transaction unless the staff group to which the staff member belongs has been granted permission for that action for the fund.

Access Method

Select the Settings tile > locate Financial Aid in the tree > select Fund Source Security.

Procedure to Add or Edit Items

1. Select Yes to Designate Access by Fund Source Specify Yes if you want to enable and designate access to staff groups by fund source. Select No to delete or disable previously configured fund source security. Select Delete to remove all settings. Select Disable to retain the settings for future use..

2. Specify the following values. The fields displayed depend on the value selected in the "Designate Access by Fund Source" field.

   Staff Group Group containing staff members in an institution. Typically, the groups are based on departments and job functions. Administrators can use staff groups to assign or revoke access privileges to all the members in the staff group.

   Type Specify the type of fund source security. The options are Simple and Advanced.

3. Select appropriate security permissions for each fund source for the selected staff group. You can select the Simple or Advanced option based on your institution's requirements. The Advanced option provides more granular configuration options.

   Type of Fund Source Security	Fund Sources	Permissions available
   Simple	Awards Indicates the type of fund sources.	Add, Approve, Delete, Edit, Full, View
   	Paid Refunds/Stipends Indicates the amount that has been paid as a refund or stipend.	Delete/Void, Edit, Full, Post
   	Payments The payments, refund, or stipend amount.
   	Schedule Refunds/Stipends Indicates the amount that is scheduled to be paid as a refund or stipend.	Delete, Edit, Full, Schedule
   Advanced	Awards Specify the appropriate status to prevent the awarding of Title IV funds. The statuses are Approved (read-only), Pending Approval, and Estimated. Based on the value(s) selected, the Packaged amount for fund sources will be adjusted when awards are made with Estimated and Approved statuses. This option is enabled only when 'Prevent awarding when authorization is expended' is set to Yes.	Add, Approve, Edit, Delete, Full, View
   	Paid Refunds Indicates the amount that has been paid as Refund.	Delete, Edit, Full, Post, Void
   	Paid Stipends Indicates the amount that has been paid as Stipend.
   	Payments The payments, refund, or stipend amount.
   	Schedule Refunds Indicates the amount that is scheduled to be paid as refund.	Delete, Edit, Edit Payee, Full, Schedule
   	Schedule Stipends Indicates the amount that is scheduled to be paid as a stipend.

4. To copy the configuration to another staff group, click the Copy Settings to Staff Group button on the toolbar. Anthology Student displays the Copy Settings to Staff Group dialog.

   Specify the following values and click the Copy button.

   From Staff Group Group containing staff members in an institution. Typically, the groups are based on departments and job functions. Administrators can use staff groups to assign or revoke access privileges to all the members in the staff group.

   To Staff Group Group containing staff members in an institution. Typically, the groups are based on departments and job functions. Administrators can use staff groups to assign or revoke access privileges to all the members in the staff group.

5. Click Save to save the changes.