Send Federal Work-Study Earnings to Anthology Student

This topic provides the information on the Federal Work-Study (FWS) earnings data sent to Anthology Student and the steps to send FWS earning statements to Anthology Student.

Note: Users performing this task must have the System administrator / CMC: Federal work study administrator / CMC : Federal work study manager role.

Prerequisites

The earning lines on the Federal Work-Study Earning Statement Lines page should be in Validated status.

Sending FWS Earning Lines to Anthology Student

You can send the FWS earning lines to Anthology Student using the following steps:

Select the required Legal entity.
Navigate to Student Accounting > Federal work study > Federal work study payments.
Review the earning statements for the Payment status and Sent status.
On the Process tab, select Send data to Anthology Student.

Earning statements with a Payment status of Processed and a Sent Status of Pending or Failed are sent to Anthology Student.

After the earning statements are sent successfully to Anthology Student, the award details (Disbursed amount, Pending amount, and Award balance) are updated for the students on the Student awards page in Anthology Finance & HCM.

FWS Earnings Data Sent to Anthology Student

The following FWS payment details are sent from Anthology Finance & HCM to Anthology Student:

Pay statement date
Pay end date
Hours worked
Amount
Check number or Electronic file name
Academic year start date
Academic year end date

After the FWS payment details are sent to Anthology Student:

The Sent Status of the earning statement sent to Anthology Student is updated as:
- Sent - When the data is sent successfully to Anthology Student.
- Error - When an error occurred while processing or updating the payroll details in Anthology Student. To view the error details, select View > Log.
- Failed - When the data was not sent to Anthology Student due to integration errors. To view the error details, select View > Log.