Pending Deposits Page

Use this form to:

  • View deposit transactions (student payment transactions that have not been deposited)

  • Post the transactions

  • Generate deposit slips

Deposit transactions have:

  • Student payment type as Cash or Check, and

  • Transaction type as Payments, Disbursements, Miscellaneous Receipts, or Subsidiary Payments.

When the Enable pending deposits flag is set to Yes on the Student accounting parameters page, the Ledger journals batch creating and posting batch job adds deposit transactions to the Pending deposits page for further processing.

After a deposit slip is generated for a transaction, the transaction is posted and removed from the Pending deposits page, and updates are automatically sent to Anthology Student. Transactions that are sent to Anthology Student will appear on the Sending Deposits to Student History Page.

Roles and Privileges

CMC: Student accounting manager or CMC: Student accounting administrator

Access Method

Navigate to Modules > Student accounting > Student > Pending deposits.

Tasks that Use this Form

The following tables describe the page controls.

Filters

Filter Description
Bank account Select the bank account whose pending bank deposits you want to see. By default, payment transactions of all the bank accounts are displayed.

Actions

Button Description
Deposit slip

Performs the following actions for the selected transactions:

  1. Posts the transactions and updates the following fields for the posted deposit transactions in the Student transactions form:

    • The Offset account is updated with the main account from bank.

    • The Posted flag is marked as Yes.

  2. Prints the deposit slip.

  3. Removes the transactions from the Pending deposit form.

Notes:

  • Vouchers for the posted transactions can be viewed on the Student transactions page.

  • When a transaction posting fails, the transaction remains on the Pending deposit form. The user needs to correct/update the transaction and proceed with the generation of the deposit slip.

  • Payment lines are grouped by bank accounts. Payment lines with different bank accounts will be placed in different deposit slips.

Fields

Field Description
Student The name of the student who made the payment.
Campus The campus code where the current transaction occurred.
Term code The academic term code.
Academic year start date The start date of the academic year to which the current transaction applies.
Academic year start date The end date of the academic year to which the current transaction applies.
Method of payment Method of payment that is linked to the transaction sent from Anthology Student.
Payment period The payment period when the current transaction is made.
Bank account The bank account where the funds are deposited.
Amount in transaction currency The deposit amount in the currency of the bank account.
Currency The currency code of the bank account in which the deposit was made.
Date The date of the current transaction.
Transaction ID in Student The ID of the linked transaction in Anthology Student.