Periodic Tasks

• This job creates journal records for all the non-posted revenue recognition transactions and updates the status of the revenue recognition transactions as posted in Anthology Finance & HCM. Further, a CNF Batch Number is generated for the posted revenue recognition transactions in Anthology Finance & HCM. The CNF Batch Number is sent to Anthology Student and updated for the corresponding transactions.

• This job must be run manually once during the initial system setup and can be configured to run in the background at regular intervals.

Note:  When a transaction is posted, the Earned Date is displayed on the Voucher form in the Earned Date column, instead of the posted date, so that the Trial Balance is accurate for revenue accounts.

This job performs the following operations:

• Creates journal records for all the non-posted transactions excluding the revenue transactions, and updates the status of the transactions as posted in Anthology Finance & HCM.

• On the Posting tab in the Pending deposits section in Set Up Student Accounting Parameters, when the Enable pending deposits flag is set to:

• No - The Ledger journals batch creating and posting creating and posting batch job updates the status of payment transactions (check, cash, miscellaneous receipts) as Posted.

• Yes - The Ledger journals batch creating and posting batch job moves payment transactions (check, cash, miscellaneous receipts) to the Pending Deposits page for further processing. After the deposit slip is generated, the transactions are automatically removed from the Pending Deposits form, and their status is updated to Posted on the Student Transactions page in Anthology Finance & HCM.

• Generates a CNF Batch Number for each posted transaction in Anthology Finance & HCM, which is sent to Anthology Student and updated for the corresponding student transaction.

This job must be run manually during the initial system setup and can be configured to run automatically at scheduled intervals.

This job updates the Minimum Transaction Date in Anthology Student for campuses in the following scenarios:

• A Campus is added in Anthology Student for an associated legal entity in Anthology Finance & HCM.

• The period is closed for a legal entity under General ledger > Period close > Ledger calendars in Anthology Finance & HCM.

Although this job is automatically triggered during the above scenarios, the automatic integration sometimes fails. You must manually run this job to update the Minimum Transaction Date in Anthology Student after a period is closed for a legal entity.

This job sends the details of the reconciled student transaction in Anthology Finance & HCM to Anthology Student.

This job is automatically triggered when the student transaction is reconciled in Anthology Finance & HCM. If the automatic integration fails, you must run this job manually to send the details of the reconciled student transaction to Anthology Student.

This job retrieves settlement transactions applied to a posted student transaction in Anthology Student and displays the settlement transactions on the Settlements page (under Student Accounting > Student > Transactions > select a transaction and select Settlements). For more information, refer to the Settlements Page.

Run this job after the student transactions are posted in Anthology Finance & HCM.

This job synchronizes the transaction records imported to Anthology Finance & HCM with corresponding transaction records in Anthology Student and updates the Sync status field of the imported transaction in Anthology Finance & HCM.

For imported transactions, this job must be run before the Ledger journals batch creating and posting job.

The following two batch jobs can be configured and run in the background at regular intervals.

• Generate FWS earnings

  This batch job generates the Federal Work-Study (FWS) earnings for workers with the Student role who have FWS positions assigned to them.

  The administrator needs to configure this batch job by selecting the appropriate Pay group and Pay period dates to generate the earnings of workers with the Student role.

• Validate FWS earnings

  For earning statements, this batch job validates the FWS earning lines against the student awards linked to workers with the Student role.

  The administrator needs to configure this batch job by selecting the appropriate Pay group and Pay period dates to validate the earning lines of workers with the Student role.

For information on viewing FWS earnings for a worker with the Student role, refer to Federal Work-Study Earning Statements.

The Synchronize Posted Transactions periodic task manually synchronizes posted transaction status information from Student Accounting to Anthology Student.

Running this task triggers a batch job that sends posted transaction status information and related synchronization updates to Anthology Student.

By default, the batch job processes up to 500 transactions in a single execution. Users can modify the transaction count when processing large transaction volumes.

Running the batch job multiple times does not repost transactions. The process updates only the synchronization status and posted flag information in Anthology Student.

Note: Run this batch job after the Ledger Journal batch job completes journal creation and posting.

Completion Messages:

• Successful execution: A confirmation message displays indicating that the status has been successfully sent to Anthology Student.

• Error during execution:If an error occurs, details are logged, and a message prompts the user to review the log file for additional information.

Note:

The task can be executed in the following ways:

• From the Student transaction form

• From the Periodic tasks menu under Student Accounting