Federal Work-Study Earning Statements

When integrated with Anthology Payroll, use this form to view, generate, and validate the Federal Work-Study (FWS) earnings for a worker with the Student role.

Access Method

• Navigate to Modules > Student Accounting > Federal work study > Federal work study earning statements to view all FWS earning statements.

• Navigate to Modules > Student Accounting > Federal work study > Federal work study earning statements > select an Earning statement number to view and update the details of the selected FWS earning statement.

Roles and Privileges

• CMC: Federal work study administrator - To view and generate FWS earnings for a worker with the Student role.

• CMC: Federal work study manager - To view FWS earnings for a worker with the Student role.

Tasks that Use this Form

• Add Earning Lines for Federal Work-Study Earnings

• Remove Federal Work-Study Earnings

• Generate Federal Work-Study Earnings

• Validate Federal Work-Study Earning Lines

• Mark Federal Work-Study Earning Lines as Processed

Navigating the Form

The following tables describe the page controls.

Buttons

Button	Description
New	Displays a new form to create FWS earnings.
Save	Saves the FWS earning statement details.
Delete	Deletes the selected FWS earning statement.

Tab: Federal work study earnings

Button	Description
Generate
Earnings	Generates FWS earnings for the earning statements. For more information, refer to Generate Federal Work-Study Earnings.
Process
Validate earnings statement	Validates the FWS earning lines against the student awards linked to the worker with the Student role, for the earning statements. For more information, refer to Validate Federal Work-Study Earning Lines.
Mark as Processed	Updates the Payment status of the selected earning lines to Processed. This option is enabled for the FWS earning lines (where Federal work study is Yes) that have the following field values: Payment status = New Source = Manual entry Earning code = FWS earning code

Fields

The following table lists the fields displayed for the Earning statements list page.

Field	Description
Earning statement number	The earning statement number.
Worker	The worker name associated with the earning statement.
Personnel number	The ID of the worker.
Pay group	The pay group associated with the Position that is used to generate the earnings.
Pay cycle	The pay cycle associated with the pay group that is used to generate the earnings.
Pay period	The pay period associated with the Pay period cycle of the Pay group for a Position of the worker.

The following table lists the fields displayed for an Earning statement record.

Field	Description
Earning statement header Section
Worker	The worker name associated with the earning statement.
Pay group	The pay group associated with the position that is used to generate the earnings.
Pay cycle	The pay cycle associated with the pay group that is used to generate the earnings.
Pay period	The pay period associated with the pay period cycle of the pay group for a position of the worker.
Pay period dates	The start and end date of the pay period for generating the earnings.
Earning statement number	The earning statement number.
Note	An editable text box to add notes.
Earning statement lines Section
Earnings date	The date for which earning is generated. This date is populated from the associated calendar and the dates must occur in the pay period that is specified for the earnings statement.
Position	The associated worker position.
Earning code	The earning code associated with the Position.
Description	The description of the earning code.
Quantity	The amount of work performed by the worker. This field displays values up to 5 decimal places, such as: 0.00000
Unit type	The unit type of the earning code.
Rate	The hourly rate configured in the Fixed Compensation plan of the position assigned to the worker.
Amount	The amount generated for the earning line. It is a product of the Quantity and Rate field values. Note: This field displays values up to 2 decimal places, such as: 0.00. If the amount is received from Anthology Student, the received amount is sent to Anthology Payroll; otherwise, the amount reflects the calculated data based on the rate multiplied by the quantity. When an amount is received from FWS, the received amount is sent to payroll. In cases where the received amount is 0, the value 0 is sent to Anthology Payroll. When no data is received, a blank is sent to Anthology Payroll to indicate the absence of information. It is important to note that when a blank is encountered, the system displays the value 0, but the blank itself is sent to Anthology Payroll.
Payment status	The payment processing status. This field cannot be edited. It can have one of the following values: New - It is the default status, and indicates that earning lines have been generated or manually added. Validated - Indicates the generated earning lines are validated against the FWS awards assigned to the position of an employee. Processed - Indicates the earning lines that were sent to Anthology Payroll have been processed, and an update has been received from Anthology Payroll. Note: Earning statements / Earning lines with the Payment status of Processed cannot be edited or deleted. On Hold - Indicates the award balance is insufficient for processing the earning lines.
Automatically generated for award overflow	By default, this field is cleared. When the overflow earning code is applied on the earning line, this field will be automatically selected.
Line details Section
Accounting date	The earning date corresponding to the selected earning line.
Source	The source of the earning line. It can have one of the following values: Position schedule - Indicates that the earning lines are generated from the schedule attached to the position. Imported - Earning lines are imported from an external source. Manual entry - Earning lines are manually added to the earning statement.
Federal work study	Indicates whether the earning line is associated with the FWS earnings. No - Indicates the earning line is not associated with the FWS earnings. Yes - Indicates the earning line is associated with the FWS earnings.
Line Modified	If this check box is selected, the earning line was generated by an automated process and was manually changed.
Note	An editable text box to add notes for the earning line. This field also displays validation errors for the earning line against an award.