Locations for Working with Instructors and Admissions Representatives

There is more than one method for adding and working with some types of staff members in Anthology Student. You can add and work with:

All staff from the Settings tile (Select the Settings tile > expand System > select Staff > Staff Members tab.)
Instructors from the Processes tile (Select the Processes tile > expand Academic Records > select Instructor Maintenance.)
Admissions representatives from the Processes tile (Select the Processes tile > expand Admissions > select Admissions Representatives Maintenance.)

How to Designate Instructors and Admissions Representatives

You designate a staff member as an:

Instructor by adding them to the predefined staff group Instructors (code TEACH) or a staff group you configure with a Parent Group For groups of Instructors and Admissions Representatives, select the type if you want to set up a template so that you can specify the permissions for the group. Any staff member you add to the staff group inherits the specialized permissions selected for that group. of Instructor Group
Admissions representative to the predefined staff group Admissions Rep (code REP) or a staff group you configure with a Parent Group of Admissions Rep Group

If you are:

Adding a staff member from the Processes tile, Anthology Student automatically makes them a member of the predefined group
Editing a staff member from the Processes tile, they must already be a member of the group to show up in the list

Templates for Instructor and Admissions Rep Groups

To simplify specifying general and module specific permissions, your institution can:

Customize the general and module specific permissions in predefined staff groups
Create additional instructor and admissions representative groups and configure them as templates

When you add or edit the additional staff groups, you must select a Parent Group of either:

Instructor Group
Admissions Rep Group

In the templates, you can select the permissions. Any staff member you add to the staff group inherits the specialized permissions selected for that group.

You can create templates for staff groups from the Staff Groups tab. (Select the Settings tile > expand System > select Staff > Staff Groups tab.) For additional information, see Add or Edit Staff Groups.

The staff groups can also be selected when the staff member is added from the Processes tile. (Anthology Student displays all the available staff groups if you add them from the Settings tile.)

While you can create other templates and select as many staff groups as needed for a staff member, keep in mind that if you add an instructor or admissions representative and select more than one group configured as Instructor or Admissions Rep group from the:

Processes tile, you must select which template you want to use in the Setup Template If you specified one or more groups that have templates, select the template that contains the settings and permissions you want to use. This field is only displayed when you add or edit a staff member from the Processes tile. It is not available if you are adding or editing the staff member from the Settings tile. field

Settings tile, Anthology Student uses the settings and permissions in the predefined staff group

For information about all the predefined staff groups, see Background for Predefined Staff Groups.

Options for Working with Staff Members for the Methods

Adding or editing instructors and admissions representatives from the Processes tile is an efficient way to maintain existing staff or quickly add new staff, but does not have all the features, values, and settings that are available from the Settings tile. The table compares the 2 methods and any additional limitations.

Task	Where Available		Additional Limitations
Task	Settings Tile	Processes Tile	Additional Limitations
Activate, Deactivate, Lock, and Unlock Staff Accounts	X	X	None
Add or Edit Contact Manager Settings for Staff	X		None
Add or Edit a Staff Member	X	X	From the Processes tile, you cannot specify their: Password Profile Password Expiration Date
Add or Remove the Picture of the Staff Member	X	X	None
Change Staff Passwords	X		None
Add or Edit General and Module Permissions for Staff	X	X	From the Processes tile, you can only select a value for Allow User to Customize Search Form Select the instructor assigned to the course or class section. You can select one instructor at a time.. When you select Yes, you can also select what properties they can add and remove from their search results list. All other permissions must be specified from the Settings tile.
Add or Edit Human Resources (HR) Information for Staff	X	X	None

Audit for Staff and Campuses

When staff members and settings for campuses are added or changed, Anthology Student creates an audit record in the database for almost all of the changes so that you can create SQL queries to audit the changes.