Mark Federal Work-Study Earning Lines as Processed

This topic outlines the steps to update the Payment status to Processed for Federal Work-Study (FWS) earning lines that are manually added and have the following values:

• Source = Manual entry
• Payment status = Validated

Note: Users performing this task must have the System administrator / CMC: Federal work study administrator role.

Procedure to Update FWS Earning Lines as Processed

1. Select the required Legal entity.

2. Navigate to Student Accounting > Federal work study > Federal work study earning statements.

3. Select the required earning statement number.

4. On the FWS earnings page, in the Earning statement lines section, select the earning lines with the following values:

   • Source = Manual entry
   • Payment status = Validated

5. Select the Process menu option and select Mark as processed.

6. In the message prompt, select Yes.

The Payment Status of the selected earning lines is updated as Processed and:

• On the Federal Work-Study Earning Statement Lines, the Status for the earning lines is updated as Success, and

• On the Federal Work-Study Payments, the Amount and Hours worked fields of the earning lines are updated with the validated amount and hours, and match the values in the Processed amount and Processed quantity fields.