Background for Predefined Staff Groups

Anthology Student includes predefined staff groups. In some cases, the staff members in the group populate lists in other locations in Anthology Student. In other cases, staff members in the group are granted access to features and utilities.

You will need to select these staff groups for the staff members if you want the staff members to be selectable in the lists or to have access to the features and utilities.

Determine the Predefined Groups to Use

Use the table to determine the predefined staff groups you should select for your staff members. The table also indicates whether or not the staff group can be set up as a template. (In the templates, you can select the permissions. Any staff member you add to the staff group inherits the specialized permissions selected for that group. )

Predefined Groups	Description	Can Be Set Up as a Template?
Academic Advisors	Adds the staff members to lists so that they can be selected as the Academic Advisor for students and the default advisor for a campus.	No
AD - SAP Linked Enrollment	Grants staff members permission to link enrollments when adding or re-entering an enrollment on the Enrollments page. To link enrollments, your institution must have also selected Yes for Allow SAP Enrollment Linking Select Yes to allow previous permanent out enrollments to be linked to subsequent enrollments for SAP calculations and link enrollments using the Enrollment Wizard and the Re-Entry Wizard, as long as the user is also configured as a member of the Staff Group AD - SAP Linked Enrollment. Select No to link only enrollments from the Enrollment folder. when it configured SAP.	No
Admissions Reps	Adds the staff members to lists so that they can be selected as an Admissions Representative.	Yes For additional information about the Admissions Rep group, see Locations for Working with Instructors and Admissions Representatives.
Career Services Advisor	Adds the staff members to lists so that they can be selected as the Career Services Advisor for students using the Advisor using the Advisor & Preferences tile and the default advisor for a campus.	No
Career Services Rep	Adds the staff members to lists so that they can be selected as the Career Services Advisor using the Placements & Internships tile.	No
Financial Aid Advisors	Adds the staff members to lists so that they can be selected as the Financial Aid Advisor for students and the default advisor for a campus.	No
High School Advisor	Adds the staff members to lists so that they can be selected as the Hugh School Advisor.	No
Impersonate for Portal Access	Allows the staff member to impersonate as a student via the Faculty Portal. In the Portal Configuration Tool, the Impersonation Permission option Allowed to impersonate must be selected (default=disabled).	No
Instructors	Adds the staff members to lists so that they can be selected as an instructor.	Yes For additional information about the Instructors group, see Locations for Working with Instructors and Admissions Representatives.
Portal Config	Grants access to the Portal Configuration tool.	No
Portal Console Admin	Grants access to the Portal Administration Console.	No
Student Accounts Advisor	Adds the staff members to lists so that they can be selected as the Student Accounts Advisor for students and the default advisor for a campus.	No

The list also contains the predefined:

Groups prefixed with 1098-T (such as 1098-T Utility Batches and 1098-T Utility Cleanup Tool)
CampusNexus Web

The groups prefixed with 1098-T and CampusNexus Web are obsolete in the standard interface. Access is now granted using authorizations in the Anthology Student Security Console instead of using the predefined groups.

For information about the 1098T features, see:

Audit for Staff and Campuses

When staff members and settings for campuses are added or changed, Anthology Student creates an audit record in the database for almost all of the changes so that you can create SQL queries to audit the changes.