Validate Federal Work-Study Earning Lines

Note: Users performing this task must have the System administrator / CMC: Federal work study administrator role.

The Federal Work-Study (FWS) earnings for an employee with the Student role can be validated using the following options:

• Validate Earnings Statement Option

• Validate Federal Work-Study Earnings Batch Job

After the earning lines are validated successfully:

• The award amount is updated for the worker on the Student Awards page

• The Payment status of the earning lines is updated to Validated on the Federal Work-Study Earning Statements page

Prerequisites

Check the following items before you validate Federal Work-Study earnings:

• Earning lines are present in the earning statement.

  Earning lines for FWS earnings can be populated for an earning statement by:

  • Using the Generate option on the FWS earnings page. For more information, refer to Generate Federal Work-Study Earnings.

  • Manually adding the earning lines using the Add Lines option. For more information, refer to Add Earning Lines for Federal Work-Study Earnings

  • Importing earning lines using the Data Management framework. For more information, refer to Importing Entities Data.

    • Use the FWS earning statement import entity to import FWS earning lines.

    • Only earning lines with a Payment status of New can be imported.

• The worker is assigned to an active FWS award, and the award is in Approved status.

• The default earning code associated with the FWS award is configured for the position on the Anthology Payroll Tab.

Validate Earnings Statement Option

1. Select the required Legal entity.

2. Navigate to Student Accounting > Federal work study > Federal work study earning statements.

3. Select the required earning statement number.

   - OR-

   Select the required earning statement number.

4. On the Federal Work-Study earning statements page, under Process, select Validate earnings statement.

   The selected FWS earnings are validated.

Validate Federal Work-Study Earnings Batch Job

1. Select the required Legal entity.

2. Navigate to Student Accounting > Periodic tasks > Federal work study earnings processes, and select the Validate federal work study earnings batch job.

3. In the Parameters section, select appropriate values in the Pay group and Pay period dates fields.

4. (Optional) In Records to include, select Filter and select the workers that must be included.

5. (Optional) In Run in the background, configure the recurrence for the batch job.

6. Select OK.

   The Validate Federal Work-Study Earnings batch job is configured.